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Frequently Asked Questions

Registration

  • I am registered in only one course. Why am I unable to I drop it?

If you are registered in only one course and you wish to drop it, you cannot use the Add/Drop form. Instead, you must use the Withdrawal form. The Withdrawal form is available online or stop by the Office of Research and Graduate Studies.

  • Where can I get an alternate pin to register?

Your advisor will provide you with an alternate pin during academic advising. If you did not show up on the advisor’s list of alternate pins, the advisor must contact the Registrar’s office to request an alternate pin for you.

  • How many hours do I need to be enrolled in to qualify for financial assistance?

Graduate students do not usually qualify for financial aid, only student loans. Graduate students must be enrolled in at least 3 hours of coursework to qualify for student loans. For more information, contact the Office of Financial Assistance at (210) 829-6008 or http://uiw.edu/finaid/.

  • How can I change my concentration?

Students must obtain a Change of Status form from their advisor, and the concentration change must be approved by their advisor. The approved form should be submitted to the Office of Research and Graduate Studies for processing. International students who wish to change concentrations must contact Amy DeStefano for approval to changes to their graduate program.

  • I was accepted to the fall term. Why can’t I register in a summer course?

Because you applied to the fall term, you can only register for that term. If you wished to register for the summer term, you must ask the Office of Admissions to change your term of admission from fall to summer. For assistance, contact Johnny Garcia, Assistant Director of Graduate Admissions at (210) 805-3554 or by email at jsgarcia@uiwtx.edu.

  • How many hours do I need to register in the summer term to be considered full-time status?

Full-time enrollment for graduate students in the summer term is a minimum of 6 credit hours, and full-time enrollment for doctoral students in dissertation writing is 3 credit hours.

  • I was accepted to the MBA program but need to complete some CPC’s. Can I register in undergraduate and graduate classes simultaneously?

Yes. Please check with your advisor for assistance.

  • Can I register in courses offered through UIW's Extended Academic Programs to complete the CPCs and at the same time register in graduate classes at the Main Campus?

No, you may register in only one program at a time. You can register with Extended Academic Programs to complete your CPCs and then in a subsequent semester register for your Main Campus graduate program.

  • I need to register in more than 12 graduate hours but I am unable to do so. How can I resolve this issue?

You need to complete an Academic Course Over-load form and obtain your Advisor’s signature. After the form is signed, just take it to the Office of Research and Graduate Studies for the Dean’s signature. The form is available online.

  • Can I register in a class that is closed?

The instructor of the class and the Dean of the School (of your program) must approve your registration. After you obtain their signatures, deliver the form to the Registrar’s office for processing.

  • I have to work and cannot drop off the Add/Drop Registration form in person since the Registrar’s office is closed after 6 pm. Can I fax or email the form to you?

Please contact your advisor for additional information. The advisor needs to contact the Assistant Registrar, Brandy Garcia, for assistance.

  • I need to be enrolled full-time in Graduate Studies. How many hours do I need to register for to be considered full-time?

Your enrollment status is full-time if you are enrolled in a minimum of 6 credit hours in any semester. Part-time enrollment is considered fewer than 6 credit hours.

Full-time enrollment for doctoral students enrolled in dissertation writing is 3 credit hours, although enrollment in continuation courses (9100) is considered part-time. 

  • What is the maximum number of hours for which I can register as a graduate student?

You may register up to 15 graduate hours with permission from your Advisor and the Dean of Research and Graduate Studies.

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 Admissions

  • I was accepted to the summer term; however, the classes I need are not offered in the summer term. Why can’t I register for fall classes?

Since you were accepted to the summer term, you can only register in summer courses. The Office of Admissions needs to change your entry term to the fall term for you to register in fall courses. For additional assistance, contact Johnny Garcia, Assistant Director of Graduate Admissions, at (210) 805-3554 or by email at jsgarcia@uiwtx.edu.

  • Is there a deadline to apply to a Graduate or PhD program?

The Office of Admissions has a rolling deadline. Applications are accepted on a first-come, first-served basis. You can submit an application for admission by going to UIW’s website, www.uiw.edu. Select the Admissions tab and look for the Apply Online button. To check on the status of your application, please contact Johnny Garcia, Assistant Director of Graduate Admissions.

  • I will be graduating from my undergraduate program in May; can I apply to a Graduate Program and begin taking classes in the summer term?

Yes, you can apply to Graduate Studies and may be accepted to the summer term, pending graduation. For additional assistance, contact Johnny Garcia, Assistant Director of Graduate Admissions, at (210) 805-3554 or by email at jsgarcia@uiwtx.edu.

  • Which office can I contact to find out more information about your graduate programs or check on the status of my graduate application?

You can contact the Admissions office at (210) 829-6005 to set up an appointment to meet with Johnny Garcia, Assistant Director of Graduate Admissions. You may also email him at jsgarcia@uiwtx.edu. International students should contact the International Office of Admissions at (210) 805-5700 to schedule an appointment to meet with an advisor.

  • I took some Graduate level courses at another university. How can I request the coursework to be transferred to UIW?

A maximum of 12 graduate hours are eligible to be transferred to UIW. Courses taken must be from an accredited institution and cannot be more than 7 years old. Only grades of B or better are transferrable. Your advisor can assist you with the Graduate Transfer Credit form.

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 Graduation

  • Where can I obtain tickets for the graduation ceremony?

The Office of the Registrar will send you information by email about how to access your tickets online and how to print them. Go to the Registrar’s website for additional information.

  • Where can I obtain additional tickets for the graduation ceremony?

Candidates for graduation will receive an email with instructions about tickets to the graduation ceremony. A follow up email will be sent with instructions about how and when they can request additional tickets.

  • I will be graduating in May. When can I expect my diploma to be mailed to my home address?

Please allow 12 weeks for processing by the Registrar’s office. For additional information, please contact the Registrar’s office at 210-829-6006.

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