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Internal Funding for Students

The Office of Research and Graduate Studies provides funding opportunities for main campus students to conduct, present, and be involved in research. For detailed information on award guidelines, eligibility, and the application checklist, view the electronic award guides.

Funding for students depends on the amount of applications submitted and the available budget. Preference is given to applicants who have not yet been awarded within the academic year. Only applications submitted online using the appropriate link will be reviewed. 

 

Internal Funding for Students

Student Travel Award

Student Research Awards

Graduate Student Assistantships

 


Student Travel Award


Applications for the Student Travel Award is now closed. The new funding cycle will begin June 1, 2018. 

The Student Travel Award supports both graduate and undergraduate students that have been accepted to meetings or events sponsored by professional organizations for the purpose of reporting the results of research, exhibiting or performing creative works, or otherwise disseminating results of their scholarly activity. 

Students Eligible:  Main campus degree seeking Undergraduate and Graduate Students

Award: Up to $800

Guidelines 

Templates

Submission Process

Only applications submitted online will be accepted for review. You will need quotes with estimated cost of travel. This includes registration fees, lodging, mileage, etc.)

We are no longer accepting Student Travel applications for this academic year. The new funding cycle will open June 1, 2018. 
 

Close Out Process: This form is only for students that have applied and have already been awarded funds. 

If you applied and were awarded before travel, once you return please submit the Expense Report to begin the reimbursement process. 

If you have already attended but did not apply for an award, please submit an application

Submit an Expense Report

 

 

 


 Student Research Awards


 

 Undergraduate Research Award

The Undergraduate Research Award supports and encourages mentored scholarly research, scientific inquiry, and inventive technology. This award is for undergraduate students who are conducting research projects and need financial assistance for necessary materials to begin, collect data, and share completed research. Costs for projects include subscriptions to software for data collection and/or data analysis; publication costs; materials such as lab supplies; or other costs for research related materials that are not available at the university and are necessary to complete the research project.

Award: Up to $1,200

 

Guidelines

  1. Guidelines

Submission Process

Only applications submitted online will be accepted for review. 

Apply

 

 

Graduate Research Award

The Graduate Research Award supports students engaged in independent scholarly research, scientific inquiry, inventive technology, and artistic/ creative activity and is intended to help students pay extraordinary or unusual costs incurred in research projects. Costs for projects include subscriptions to software for data collection and/or data analysis; publication costs; materials such as lab supplies; or other costs for research related materials that are not available at the university and are necessary to complete the research project.

Award: Up to $1,000

Guidelines

  1. Guidelines

Submission Process

Applications for the Graduate Research Award is now closed. The new funding cycle will begin June 1, 2018. 

 

Student Research Award Recipients Guide 

The information below is if you received the Undergraduate Research Award or the Graduate Student Research Award. 

 

  • Use of Research Funds

    Use of Research funds

    1. These funds are to be used only for the purposes stated in proposal and budget. It is understood that these funds will be used for such purposes substantially in accordance with the approved budget. It is also understood that no substantial variances, including the timing of expenditures, will be made from the approved budget without the Office of Research and Graduate Studies’ prior approval in writing. 

    Unused funds

    1. Any funds not expended or committed for the purpose of your approved project by May 31, 2018 will not roll over to the next fiscal year. All purchase and check requisitions will cease on April 30, 2018. Anything submitted after the April 30th deadline must have prior approval.

    Additional Funding Sources

    1. If you received additional funds from other sources for the same project, this includes departmental funds, please notify the Sponsored Projects Coordinator. 

    Re-Budgeting

    1. In general, Student recipients are allowed a certain degree of latitude to re-budget within and between budget categories to meet unanticipated needs and to make other types of post-award changes. Written approval is required for budget modifications. Recipients shall immediately notify the Sponsored Projects Coordinator of developments that have a significant impact on the award-supported activities. Also, notification shall be given in the case of problems, delays, or adverse conditions which materially impair the ability to meet the objectives of the award. This notification shall include a statement of the action taken or contemplated, and any assistance needed to resolve the situation. 

    Tax Status

    1. The University of the Incarnate Word is a tax exempt organization. For any purchases that will require reimbursement, please use the tax exempt form
  • Regulatory Compliance 

    Before any funds can be dispersed, projects requiring regulatory compliance must have an approval letter from the appropriate review board.

    Please visit our Research Compliance website for more information. 

  • Ordering Supplies with your Award

    Purchase Order (PO) or Check Request Process

    Obtain a quote or invoice from the vendor for the items that you would like to purchase. The quote or invoice should provide:

    1. The vendor’s name
    2. The item and the description
    3. The quantity requesting
    4. The total cost including shipping and freight charges

    * If the item is from Amazon, you may send a screen shot of your cart and submit it in pdf format

    1. Submit the electronic Purchase Order or Check Request Form 

    Process After Request

    1. The Sponsored Projects Coordinator will review the quote and ensure it is within the parameters of your award (if it is an allowable cost). The Sponsored Projects Coordinator also ensures that the vendor is within the UIW system. If not a W9 from the company must be obtained.
    2. The request then gets entered into Banner and is reviewed and approved by the Dean of the Office of Research and Graduate Studies.
    3. Once approved, Purchasing reviews it and generates a purchase order (PO).
    4. Once the purchase order is received, the Sponsored Projects Coordinator follows up with the vendor to submit the order. 

    Receiving the Purchased Items

    Purchased items are delivered to the Sponsored Projects’ office, unless they are chemicals which are sent to the laboratory. Please provide a good contact number to ensure that once items arrive, a pick up or delivery time can be arranged.

 

To order supplies with your award, use the following request form: 

Purchase Order (PO) or Check Request Form

 


Graduate Student Assistantships


 

Graduate Research Assistant (GRA)

The purpose of this program is to provide institutional financial support to graduate students within the context of a mentored research experience, the award is restricted to graduate students who are:

  • Regularly enrolled in either a master’s or doctoral program
  • In good academic standing with the University
  • Enrolled in at least six hours in the semester or session in which that the appointment occurs (doctoral students in dissertation writing who have completed their minimum dissertation enrollment and are on “continuous enrollment” status may meet this requirement with one hour of enrollment)

This award may not be combined with other tuition discounts.

Award: $2,500 student account stipend 

Current Openings

  • No current openings at this time

 Submission Process

  • When there is a current position available, resumes and cover letters must be sent to the advisor listed on the job description. 

 

 

Graduate Assistant (GA) 

Graduate Assistant positions (GAs) are awarded to outstanding UIW graduate students to provide services in support of the University mission and the Graduate Dean’s Strategic Initiatives of community matters, mission continues, and globalization for peace. 

The aim of these strategic initiatives is, in collaboration with university and community stakeholders, to address common challenges in graduate education by enriching the experiences of graduate students through intentional programming, curriculum integration, and community partnerships.

Award: Up to 6 hours of tuition support per semester (12 hours per academic year)

GA Description

  • GA Description 

    Department: Office of Research and Graduate Studies

    Location: Administration Building, Suite 1A

    Supervisor: Dr. Osman Ozturgut, Dr. Ana Wandless-Hagendorf

    Supervisor Phone: (210) 805-3036           

    Supervisor E-mail: wandless@uiwtx.edu                 

     

    A completed application includes the following:

    1.     Application Form

    2.     CV or Resume

    3.     Cover letter indicating which of the three Graduate Dean’s Strategic Initiatives you would like to support; what skills, preparation, and experience you can contribute; and what you anticipate you will learn and gain from your participation in this program. (1 page) 

    4.     Academic writing sample such as a literature review, research proposal, or other work. (no more than 15 pages)

     

    Job Title:                                 Graduate Assistant               

    Pay Rate:                                 Up to 12 hours tuition paid (6 hours per semester for two semesters), at the graduate level rate of $915 per credit hour

     

    General Job Description/Qualifications:

    Graduate Assistantships (GAs) are awarded to outstanding UIW graduate students to provide program development, research, and writing services in support of the University mission and the Graduate Dean’s Strategic Initiatives.

    Interested students will apply to one of the three initiatives: Community Matters, Mission Continues, or Globalization for Peace. The initiative to which GAs are appointed will be closely related to the student’s area of academic and career interest.

    The aim of these strategic initiatives is, in collaboration with university and community stakeholders, to address common challenges in graduate education by enriching the experiences of graduate students through intentional programming, curriculum integration, and community partnerships.

    ·       Community Matters Initiative

    The aim of this initiative is to facilitate and improve graduate student engagement through collaborating with communities, from local to global, within and outside the university.

    ·       Mission Continues Initiative

    The aim of this initiative is to improve the experiences of graduate students through planning and implementing activities that focus on the UIW Mission.

    ·       Globalization for Peace Initiative

    The aim of this initiative is to address the challenges confronting the world by finding collective solutions that promote and facilitate peace—through internationalization of the curriculum and of related learning outcomes, through affirming intentionality in international student engagement, and through opportunities for discussion with graduate student population at UIW.

     

    Essential duties and responsibilities:

     

    The initiative to which GAs are appointed will be closely related to the student’s area of academic and career interest. The GA will be expected to work up to 20 hours per week during the Spring 2018 semester on the development of programmatic service activities, writing, and research projects in support of the Dean’s Initiatives. GAs must be highly motivated and will be expected to complete projects within predetermined timelines with minimal supervision

    The successful candidate must demonstrate the following abilities:

    1.     Ability to communicate well, both orally and in writing

    2.     Ability to organize time and tasks efficiently

    3.     Understanding of UIW’s mission and the needs of UIW’s graduate student population

    4.     Ability to think creatively and take initiative

    5.     Ability to work independently and in small groups

    6.     Desire to develop knowledge and skills related to graduate student engagement 

    This position is restricted to graduate students who are:

    1.     Regularly enrolled in either a master’s or doctoral program

    2.     In good academic standing with the University

    3.     Enrolled in at least six hours in the semester or session in which that the appointment occurs (doctoral students in dissertation writing who have completed their minimum dissertation enrollment and are on “continuous enrollment” status may meet this requirement with one hour of enrollment)

    Preference will be given to applicants who display financial need.

     

    Specific Skills Required:

    1.     Microsoft Office suite

 

Current Openings 

We currently have two GA positions open for this semester only. The positions are 10-20 hours per week, depending on the student’s availability. Please review GA job description for more details. 

Submission Process

Only applications submitted online will be accepted for review. 

 

Apply

  

 


For more information contact:

Dr. Trinidad Macias

Sponsored Projects Coordinator

trmacias@uiwtx.edu

(210) 805-2539