Under the Clery Act, a crime is "reported" when it is brought to the attention of a campus security authority,
the institution’s police department or campus safety office, or local law enforcement
personnel by a victim, witness, other third party or even the offender. It doesn’t
matter whether or not the individuals involved in the crime, or reporting the crime,
are associated with the institution. If a campus security authority receives a report,
he or she must include it as a crime report using whatever procedure has been specified
by your institution.
"Campus security authority" is a Clery Act-specific term that encompasses four groups of individuals and organizations associated
with an institution.
- A campus police department or a campus security department of an institution. If your institution has a campus police or security department, all individuals who
work for that department are campus security authorities. A security department can
be as small as one person. (More about this in Chapter 5.)
- Any individual or individuals who have responsibility for campus security but who
do not constitute a campus police department or a campus security department (e.g.,
an individual who is responsible for monitoring the entrance into institutional property).
Include individuals such as those who provide security at a campus parking kiosk,
monitor access into a campus facility, act as event security, such as for sporting
events or large, registered parties, or escort students around campus after dark (including
- Any individual or organization specified in an institution’s statement of campus security
policy as an individual or organization to which students and employees should report
criminal offenses. As mentioned in Chapter 1, your institution must publish a number of safety- and security-related
policy statements. (These are discussed in Chapters 7 and 8.) If you direct the campus
community to report criminal incidents to anyone or any organization in addition to
police or security-related personnel, that individual or organization is a campus security authority.
- An official of an institution who has significant responsibility for student and campus
activities, including, but not limited to, student housing, student discipline and
campus judicial proceedings. An official is defined as any person who has the authority and the duty to take action or respond to particular
issues on behalf of the institution.
If you are a Clery defined Campus Security Authority and need to report an incident,
Click Here. This form is fillable and once completed, save it, and email it to firstname.lastname@example.org and email@example.com.
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