Study Abroad

How to Apply

STEP 1 – Passport

Do you have your passport? If you already have a passport, be sure to check the expiration date. Many countries require that your passport be valid for at least 6 months after you plan to arrive.

For instructions on applying for a passport for the first time, click here.

For instructions on renewing your passport, click here.

STEP 2 – Research Your Options

Your study abroad experience has the potential to be a life changing experience. Such an experience deserves a great deal of thought and planning. When researching your options, consider the following:

  • When would you like to go abroad?
  • How long would you like to study abroad?
  • Do you have a particular destination in mind?
  • What is your financial budget?
  • Would you like to learn a new language?
  • Do you need to fulfill any specific requirements for your major or minor?
  • Do you need to fulfill any core requirements?

Refer to the Sister School page to begin researching. You can search for a school by country or by major.

STEP 3 – Meet with the Study Abroad Coordinator

Bring a copy of your unofficial transcript. Note: You must have at a minimum GPA of 2.4. Please refer to the eligibility page to check other requirements.

STEP 4 – Choose a Program

After reviewing your choices, you should choose which sister school you would like to attend. Each sister school has their own application deadline and may have additional requirements. Please refer to the specific sister school website or ask the Study Abroad Coordinator for more details.

Review your degree plan to determine what courses you will need to take abroad. Take into account whether you will need to fulfill course or major requirements.

STEP 5 – Complete the Request to Study Abroad Form

Once you have selected your courses, list them on the Request to Study Abroad Form. You will then need to obtain signatures from the following:

  1. Academic Advisor
  2. Academic Dean
  3. Dean of Campus Life
  4. Financial Assistance
  5. Study Abroad Coordinator
  6. Registrar’s Office (the Study Abroad Coordinator will submit the Request to Study Abroad form to the Registrar’s Office on your behalf)

Note: Once this form has been submitted to the Registrar’s Office you will then be registered as a Study Abroad student; however this does not register you for your specific classes at the host university. You will need to register at your host university either by submitting a course request form or during orientation once you arrive.

STEP 6 – Apply for the host school

Note: Step 5 and Step 6 can be completed simultaneously.

Each host school has their own application procedures. In some cases it is an online application and in other cases you must submit a physical application. Please refer to the host school website or ask the Study Abroad Office for specific details on how to apply and what documents to submit.

STEP 7 – Apply for a visa (if required)

You must have a passport in order to travel outside your home country; however a visa is different than a passport. A visa is like permission to enter a country. Each country has its own visa policy. Depending on the country where you are studying you may be required to obtain a student visa. Please refer to the country’s consulate webpage for specific requirements.
For more information, you can also refer to the U.S. Department of State website. Go to the Entry/Exit Requirements section in the Country Specific Information for the country you are interested in.

STEP 8 – Purchase Travel and Health Insurance

UIW requires students to have international health insurance before travelling abroad. You should contact your current insurance provider and see if your policy covers you while abroad. If it does, please request a letter stating that you are covered in that specific country.
If you are not covered, then you can purchase International Health Insurance online. There are several companies which offer both international health insurance and travel insurance.

STEP 9 – Book your flight

Please note that $1,000 is included in your consortium form for transportation; however the cost of the actual flight may be more than $1,000. This cost is included in your budget; however you are responsible for purchasing your flight.

STEP 10 – Attend the Pre-Departure Session

All students are required to attend the Pre-Departure Session prior to studying abroad. For students studying abroad in the summer and fall the Pre-Departure Session will be held in April. For students studying abroad in the spring, the Pre-Departure Session will be held in November.

The Pre-Departure Session includes valuable information on procedures, safety, health, culture shock, keeping in touch, and packing. During this session you will be asked to submit copies of your passport, visa, flight itinerary and international health insurance. You will also sign and submit several important forms including a waiver and emergency contact form. Parents are welcome to attend.

STEP 11 – Register at the Embassy online.

Register with the nearest U.S. embassy or consulate at the Department of State travel registration page. Registration is important; it allows the State Department to assist U.S. citizens in an emergency.


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