Incoming Exchange Students

Incoming Exchange Students


The following information is intended to provide on-point details and live web-links specific to helping potential international exchange students from UIW sister school partners with the int'l exchange application process. Potential exchange students are strongly encouraged to visit with both their academic and administrative advisors before starting the int'l exchange application process in order to (a) make certain they are eligible to study at UIW for one (1) or two (2) semesters and (b) are academically qualified to study at UIW as an exchange student.

Incoming  Study Abroad Exchange Students

Name of University

University of the Incarnate Word (UIW)


Department of International Affairs

847 East Hildebrand

San Antonio, TX 78212


Director of International Affairs

Dr. Javier Lozano

Phone: (210) 805-3015

Oversees International Affairs day to day operations.

Coordinator of Sister School Partnerships

Ms. Austin Pershing 

Phone: (210) 805-2548

Oversees partnerships and articulation agreements.

Sponsored and Exchange Student Coordinator

Ms. MaKailey Jonas

Phone: (210) 805-3051

Processes incoming exchange and sponsored student applications.

Areas/level of study

UIW offers over 40 programs, in six (6) schools, to exchange students: College of Humanities, Arts, & Social Sciences; Dreeben School of Education; H-E-B School of Business; School of Interactive Media & Design; School of Mathematics, Sciences, and Engineering; and School of Nursing and Health Professionals.

  • Graduate Programs:

At this time, exchange students are limited to participating in undergraduate programs only. 

Language of Instruction


Information on Courses

For course listings and course descriptions:

Course listing:

Course description (UIW Catalog - Bulletin):

Scholarships Available


Student Exchange

UIW may accept up to two (2) undergraduate students during an academic year or one (1) undergraduate student for the entire academic year. An academic year is defined as the fall and spring semester.


International Admissions Process


International Admissions Webpage


Please send your student nominations via email to Ms. Austin Pershing at

Information to include:

  • Surname
  • First name
  • Student email
  • Semester(s) of intended study
  • Year of study (1, 2, 3, or 4)
  • Academic program and/or major
  • Sister School

Nomination Deadlines



Semester 1

(Fall 2017)

Semester 2

(Spring 2018)




June 1


October 1

Application Steps

Please complete the online application and send all of the following documents in one envelope by post to Ms. MaKailey Jonas at:

University of the Incarnate Word

847 E. Hildebrand F201A

San Antonio, TX 78212


  1. Official transcript from your current institution
  2. Official English proficiency test scores (please see Compulsory Language Requirements below for information on submitting these materials)
  3. Official bank statement indicating at least $9,700 USD
  4. Submit $20 (USD) application fee in the form of a money order, check, or cash
  5. Copy of passport
  6. Proof of meningitis vaccine (if under 22 years of age)
  7. Immigration & Financial Requirements form
  8. Exchange Student Information Sheet

Please note: An admissions decision cannot be determined until all official documents have been received.

Compulsory Language for Exchange Students

Minimum test scores required for admission consideration:

  • TOEFL: 79 ibt
  • TOEIC: 650 and above

Note: Official TOEFL and TOEIC scores must be submitted by ETS (UIW institutional code 6303), copies will not be accepted.

  • IELTS: 6.5

Note: Please send a copy of your IELTS scores. Official IELTS scores not required. 

  • Cambridge English: Advanced (CAE): C1 Level (Grade C)

 Note: Official CAE scores must be submitted directly by the testing agency, copies will not be accepted.


Health, Safety, & Living at UIW


Health Insurance

All students are required to purchase international health insurance from UIW only.  Cost approximately $700.00 per semester. Other insurance will not be accepted.

Proof of Meningitis Vaccine

All students (Domestic & International) must submit proof of a Meningitis Vaccine with their application if they are under the age of 22.

(Meningococcal vaccine for Groups A, C, Y and W-135).


The International Admissions Counselor will contact the student regarding University housing once the admissions application has been completed and accepted.

*Students must submit the $225.00 housing deposit to complete the housing application.

Housing and Meal details are available at:         

Cost of Living

(per semester)

For an exchange student it is estimated that one academic semester at UIW will cost around $9,700 (US Dollars/fall 2017 or spring 2018) for housing, insurance, and other miscellaneous expenses. 

For student visa purposes, the student’s bank statement should reflect the appropriate amount.


Accepted exchange students will receive the form DS-2019 (Certificate of Eligibility) from UIW’s International Student & Scholar Services office.  An information packet will be mailed with this form including details on the next steps to take in applying for a student visa.



Once admitted to UIW, all exchange students must submit 4 courses and 3 alternative courses.  Courses will be submitted to the Academic Advising Center for processing. Class enrollment is on a first come first serve basis.

Please visit the following links for course information:


Academic Calendar - 2017-2018


Note: *Dates subject to change


Semester 1 (Fall 2017)

Semester 2 (Spring 2018)

Application  Deadlines

June 1

October 1

Arrival Dates

August 14 - 15, 2017

January 6 - 9, 2018

Pick-up Service

UIW provides pick-up service from the airport upon arrival.  

Students should email the International Student & Scholar Services Office no later than July 31st to make arrangements.  Email:

Orientation Dates

August 17 - 25, 2017

January 10 - 15, 2018

Beginning and End of Semesters (including examination dates)

August 28, 2017

December 15, 2017



January 16, 2018

May 11, 2018


Requesting Transcripts & Release Dates

Exchange students must complete a Transcript Request Form BEFORE returning home:

Transcripts are mailed approximately two weeks after the end of each semester. Be sure to check with the Business Office & the Registrar’s Office to see if you have any holds.  Transcripts will not be released until all holds are removed.


Please note:

Students are advised not to plan or purchase their travel arrangement until they have been fully admitted to the UIW exchange program and have been approved for a J-1 visa by the U.S. Consulate. 

Additional Information


  • Only applications submitted by the home university will be processed.
  • Exchange students must arrive on arrival dates and must attend orientation week.
  • Attendance to classes is mandatory at UIW and part of the final grade.
  • The UIW grading system is based on 4-point grading system:

UIW Undergraduate Grading Scale

Grade Description Percentage GPA
Excellent Scholarship 93-100 4.00
A- Excellent Scholarship 90-92 3.70
B+ Good Scholarship 87-89 3.30
B Good Scholarship 83-86 3.00
B- Good Scholarship 80-82 2.70
C+ Satisfactory Scholarship 77-79 2.30
C Satisfactory Scholarship 70-76 2.00
D+ Poor Scholarship 67-69 1.70
D Poor Scholarship 63-66 1.00
D- Poor Scholarship 60-62 0.70
F Failure Less than 60 0.00