Do not use:
- primes (apostrophe and quotes) to designate inches and feet and navigational/degree
notation; e.g.: 12 inches not 12"; 67 degrees not 67°
- when making the plural; e.g., 1980s
Commas, Semicolons, Colons
- Place a comma after digits signifying thousands, except when reference is made to
temperature or to SAT scores; e.g.:
- 1,150 students, but 1100 degrees and an SAT score of 1143
- Use a colon to introduce a list of items.
- When listing city names with states, use the state abbreviation followed by a period
and comma unless at the end of a sentence; with the exception of the following eight
states which should be spelled out: Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Texas and
- Robert Green is a San Antonio, Texas, native. Clara Temple comes from Kansas City,
- When writing a date, place a comma before and after the year and after days when used
with a date; e.g.: July 4, 1980, was a special day. Tuesday, July 6, had cloudy skies.
- Do not place a comma between the month and year when the day is not mentioned; e.g.: June 1980
- Do not use a comma before the words and and or in a series; e.g.: The Cardinals, the cheerleaders, the pep squad and the booster
club will meet the day before the tournament. However, place a comma before the concluding
conjunction in a series if an integral element of the series requires a conjunction;
e.g.: The departments of English, History, Modern Languages, and Government and International
Affairs participated in the conference.
- If a phrase is within parentheses at the end of a sentence, place the period after
the closing parenthesis.
- If a complete sentence is in parentheses, the period should be inside the closing
Use an em (--) dash:
To set apart a phrase for emphasis, with space before and after; e.g.;
He brought several items – tape, pens, paper and staples – in case they were needed.
Use an en (-) dash:
To indicate span of time; e.g.:
May 16 - June 10; or 1 - 3 p.m.
When hyphenating words; e.g.: all-student party
An ellipsis is a string of three periods with a space before and after to denote
continuation on an idea; e.g.: The audience applauded, then there was silence ...
and suddenly music started playing.
- Do not hyphenate the words vice president and words beginning with non or ultra, except
those containing a proper noun; e.g., non-German; nontechnical.
- Do not place a hyphen between the prefixes pre, post, semi, anti, multi, re, un, sub,
etc., and their nouns or adjectives, except before proper nouns or when two vowels
with no hyphen separating them would be unclear; e.g.: predentistry electro-optical
but preindustrial pro-American
- Exception is pre when used before law or med, as in pre-law or pre-med.
- Also, use a hyphen when coining a phrase; e.g.: pro-peace.
- Avoid hyphenating words unless their meaning is unclear without a hyphen; e.g.: postgraduate
not post-graduate but well-being not wellbeing and strong-willed not strongwilled
- Use a hyphen to connect compound modifiers used to describe things; e.g.: right-handed
person, part-time job
- No hyphen is needed when using compound words that have become commonplace as one
word; e.g.: website, healthcare, troubleshoot
- Numbers below 100 should be hyphenated when they consist of two words and are used
at the beginning of a sentence; e.g.: Thirty-nine
Apply italics to:
- Titles of books, plays, movies, radio and television programs, musical compositions,
operas, pamphlets, periodicals, etc.
- Latin names.
- Scientific names; e.g.: canis familiaris
- To emphasize words and phrases; e.g.: The time to start planning is now.