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Theses, Doctoral Projects and Dissertations

Deadlines & Reminders

Deadlines for submitting scholarly work for format review:

  • Spring Graduation - March 15
  • Summer Graduation - June 1
  • Fall Graduation - October 15

If the due date falls on a weekend, the submission is due the next regular weekday. Format review may take up to three weeks, depending on the volume of submissions. Student work submitted after the deadlines may not be reviewed in time to meet the graduation deadlines established by the UIW Registrar. View the Academic Calendar for graduation deadlines.

 Review these steps before you submit your thesis, doctoral project or dissertation for format review,

Preparing and Submitting Documents

Theses, doctoral projects and dissertations submitted for deposit (publication) into the university library's repository of scholarly works, The Athenaeum, must be carefully and completely formatted according to UIW and discipline style requirements. Select the appropriate category below for more detailed instructions on the document formatting and submitting process.  

  • What kinds of student work must be submitted for format review?

    All students who write a thesis, doctoral project or dissertation as partial fulfillment of their degree requirements must submit an electronic copy into The AthenaeumThe Athenaeum is the university repository of scholarly work, supported and maintained by the Mabee Library. Dissertation writers, in addition, must use UIW's ProQuest Administrator tool to deposit a copy of their dissertation into the ProQuest Dissertations and Theses Global database.

    The policies governing theses, doctoral projects, and dissertations are presented in the Graduate Bulletin in Chapter IV, "Master's Degree Requirements," and Chapter V, "Doctoral Degree Requirements." Be aware of policies regarding

    • the formation and composition of committees,
    • student and faculty member responsibilities,
    • deadlines, and
    • the document submission and review process.
  • Document preparation instructions, guides, and templates 

    Style guides present formatting and deposit guidelines for theses, doctoral projects and dissertations. These student documents must be sent to UIW's institutional repository, The Athenaeum, and dissertations must also be deposited into the  ProQuest Dissertations and Theses Global database. Adherence to the appropriate style guide ensures that a student's work is prepared correctly and ready for deposit into one or both of these repositories.

    Click on the style guide for your program to open or download. Click on Page Templates to download templates separately.

    • Thesis Guide--Nutrition
    • Page Templates


  • How to submit your document for format review and publication

    Summary of Document Submission Requirements

    Students must prepare electronic documents for review and publication; do not make print copies. When ready for review, submit documents to The Athenaeum. 

    University of the Incarnate Word requires all  student scholarly work to be completely and correctly formatted prior to deposit into The Athenaeum and, for dissertations, into ProQuest Dissertations and Theses Global database.

    The student document must be formatted according to discipline publication standards and all additional UIW formatting requirements.

    The review conducted by the Coordinator of Theses, Doctoral Projects and Dissertations is a format review, not a content or grammar review. The student and committee are entirely responsible for the document content, citation integrity, writing mechanics, and adherence to IRB protocol.

    When your document is ready Use this address, http://athenaeum.uiw.edu/to begin the process of sending your document to The Athenaeum.

    Only electronic copies are accepted for format review. Do not make print copies. Here is how to submit your document for review:

    1. Click on The Athenaeum link and sign in. First-time users: Follow the instructions for creating a password protected account.
    2. Locate Author Corner on The Athenaeum home page  and click on Submit Research.
    3. Choose your document type (either Theses & Dissertations or Doctor of Nursing Practice).
    4. Read and consent to the submission agreement.
    5. Complete all sections of the submission form. Note: Under Author entry, do not enter your student email address; instead, enter a permanent email address. The Athenaeum system will send periodic reports to you about who is reading your work and where they accessed your work, and you will want to continue to receive those reports after graduation.
    6. To complete the submission, upload the full text of the thesis, doctoral project or dissertation and select the "Submit" button.

    The thesis, doctoral project or dissertation must be completely and correctly formatted in accordance with university formatting requirements for scholarly presentation and publication standards. The standards are defined in the style guides for the various document types. Page Templates are available to help in the formatting task.

  • Important document submission deadlines
    Deadlines for submitting finished theses, doctoral projects and dissertations to the Office of Research and Graduate Studies for format review:

    March 15, for graduation in May

    June 1, for graduation in August

    October 15, for graduation in December

    If a submission due date falls on a weekend, the submission is due the following Monday.

    Allow at least three weeks for format review to be completed. 

    Student work submitted after the deadlines may not be reviewed in time to meet the graduation deadlines set by the UIW Registrar. View the Academic Calendar for deadlines and other important information.

    Reminder: All research protocols must be closed before a student can graduate. For information on the IRB closure process, visit the Office of Research Development's Human Subjects Research Institutional Review Board page.