FAQ
Yes. As soon as the student’s program is confirmed, please send us the student’s full flight details including date, time of arrival, flight number, airline departure airport and ALL connections. UIW will send you an airport confirmation. We ask that you check the details and advise us immediately of any changes in the student’s flight. It is also important that we be informed if your child is traveling as an unaccompanied minor.
Students should look for a staff member holding a sign that reads “UIW”, along with the name of the program. UIW staff will wear red t-shirts (and/or baseball hats) that are clearly marked “UIW”.
This information is updated each year, so we ask that you please contact the airline the child will be using. In addition, certain countries require children leaving that country without both parents or a legal guardian to have a letter of consent, in some cases notarized. It is the parent/guardian’s responsibility to find out the travel rules for unaccompanied minors. UIW will not be responsible for denied entry into the country.
Call the UIW International Student coordinator indicated in the welcome materials or call (210) 805-5704 from inside the USA.
Please refer to the current year’s application or contact UIW Programs. It is important that your child arrive to the correct airport so that UIW Staff members can promptly meet him or her.
Registration for drop-off students is from 14:00 to 18:00. Please plan to arrive during the registration period so we can be sure to have staff available to greet you.
UIW will provide you with the direct numbers for each program, including emergency numbers. Because this information must be updated each year, we ask that you contact the Coordinator for International Student Programs directly by email at mmoreau@uiwtx.edu or by telephone at +1.210.805.5704.
Yes, all room requests will be considered and we will do our best to honor all requests.
Students are responsible for keeping their rooms clean. We will have nightly room checks. The bathrooms are cleaned Monday - Friday. Trash is removed on weekends. Janitorial staff is always available for emergencies.
Students receive one set of bed linens including a pillow. Students will need to supply their own towels and are encouraged to bring towels for beach and swimming activities.
Yes, laundry facilities are available on-site and staff is available to assist students if needed. The cost to wash and dry laundry is approximately $1.50 per load.
Yes, dormitories are air-conditioned.
Yes, wireless Internet service is available in the dorms and on campus.
Your child should bring an international phone card or cell phone with an international calling and data plan. Please note UIW is not responsible for lost or stolen items. UIW provides time each day for students to call, email, text and Skype family and friends when class is not in session.
UIW staff members are always present during activities on and off campus. Please see the student rules and conduct below:
- No student is allowed to travel off campus without program staff or previously arranged permission from the Program Director.
- Students have a 22:00 curfew.
- There is no smoking or drinking (alcoholic beverages) while attending youth programs.
- Boys and girls must stay on their assigned floors in the dorm.
- Students will be responsible for any damages they create. Disciplinary action will be taken.
- Sexual misconduct between students is strictly prohibited.
- Attendance at all classes and scheduled program events is mandatory.
- Students must not abuse or tamper with the fire equipment.
- Students must always be polite. Disciplinary action will be taken for students exhibiting noncompliant, disruptive behavior or bullying.
Please prepare your child for all weather conditions. Students should have swimming attire, sun block, closed toe shoes, a light jacket and hat and long pants in case of inclement weather. We will also provide a packing list in the welcome package, once deposited is received. Students should budget $175-$200 per week for spending money.
No. If any property damage is caused by your child, fees may be incurred at the discretion of the camp coordinator.
Typical American breakfast choices will include pancakes, eggs, cereals, fresh fruit, yogurt, milk, juice and water. Lunch and dinner selections will include salads, burgers, pastas, pizza, grilled meats, vegetables, soups, bread and much more. All cafeterias have many healthy choices for each meal. Desserts of fresh fruits and pastries will be available. UIW also provides snacks and drinks during some events. Students have the option to purchase snacks as well. If your child has any food allergies, please inform us in registration form.
If your child becomes ill during his or her stay, an UIW counselor will accompany him or her to the appropriate medical facility for treatment. The counselor will remain with your child until he or she is cleared to leave. UIW will help the sick student obtain prescribed medicine if necessary. UIW medical insurance is included within the program package.
If your child contracts COVID-19 while at camp, they will be subject to an isolation period pursuant to CDC guidelines and UIW Health and Safety guide, which includes a minimum 5-day isolation period. If the 5-day isolation period extends past the camp dates, extra fees will be incurred and passed onto the camper’s parent/guardian.
Students are advised not to bring valuable items, as there are no individual safes available to secure such items. UIW is not responsible for lost or stolen items. Our program recommends that each attending program student secures his or her passport with our Program Staff.
UIW recommends utilizing a service such as Western Union® in order to send cash quickly and securely. UIW cannot receive additional funds with program payments to pass along to students.
No, students are supervised at all times and must remain with the program group. They are not permitted to leave unless a legal guardian signs them out of the program with advance notice. Students are expected to respect the curfew, and all students are required to follow the rules and regulations of the program.
Before registering for the program, please check your nearest U.S. Embassy for the most up to date visa appointment wait times. Students will receive a welcome letter inside their Welcome Package. The welcome letter will list the name, location, and specific dates of the program. Students should take the letter and the Welcome Package with them when they apply for their tourist visa.
No, students in these programs are not full-time students. Because they spend most of their time participating in recreational activities, they do not qualify for an I-20.
Full payment is due before April 14, 2023. Any applications submitted after this date, will be subject to full payment at the time of submission. Registration closes May 1, 2023 at 23:59 CT. Payments can be made through the payment portal.
Payments may be made in full or according to our payment schedule:
- Date of Registration- $300 USD deposit
- January 13, 2023- first payment
- February 10, 2023- second payment
- March 10, 2023- third payment
- April 14, 2023- FINAL payment (total amount is due by this date)
Once we receive your application, we will send you an enrollment confirmation and prepare a Welcome Package. At this time, we will ask for the student’s flight information. It is very important we receive accurate flight information as early as possible.
All applications and documents must be signed and submitted prior to the program commencement.
- 8 a.m. - Breakfast at Student Engagement Center (UIW)
- 9 a.m. - 1 p.m. - English language building workshop
- 1 p.m. - Lunch at Student Engagement Center (UIW)
- 2 - 6 p.m. - Camp Activity/Excursion #1
- 6 p.m. - Dinner at Student Engagement Center (UIW)
- 7 - 9 p.m. Camp Activity #2
- 10 p.m. - Lights out
- Saturday and Sunday are left for off-campus activities.
You can contact Ms. Monet Moreau – Coordinator of International Student and Visitor Activities for all additional information. Tel: +1.210.805.5704 Email: mmoreau@uiwtx.edu